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STATE OF HAWAII

BOARD OF EDUCATION

GENERAL BUSINESS MEETING

MEMBERS:

                             Keith Amemiya                                                                   Nancy Budd                  

                     Cheryl Ka‘uhane Lupenui                   Grant Chun                      Jim Williams

                            Patricia Halagao                       Danson Honda                  Amy Asselbaye

                                                                   Donald Horner, Chairperson

Brian De Lima, Vice Chairperson

 

NOTICE OF MEETING

Tuesday, May 19, 2015

1:30 p.m.  

Queen Liliuokalani Building

1390 Miller Street, Room 404

Honolulu, Hawaii  96813

 

AGENDA

I.          Call to Order

II.         *Public Testimony on Board of Education (“Board”) Agenda Items  **Late Testimony**

III.        Approval of Meeting Minutes of May 5, 2015

IV.       Reports of Board Committees, Board Members, and Superintendent

A.         Human Resource Committee Report on Update on reorganization of the Department of Education’s Office of Human Resources

B.         Finance and Infrastructure Committee Report on: (1) Update on Department of Education’s fiscal reports as of March 31, 2015:  comparison to DOE budget, school food service, student transportation, federal Impact Aid receipts, and Capital Improvement Program (“CIP”); (2) Update on Department of Education’s budget:  fiscal biennium (2015-2017) operating and CIP; (3) Update on the replacement of Electronic Student Information System (“eSIS”):  implementation plan and fiscal aspects of replacement; (4) Committee Action on Committee recommendation concerning the following policies in the Board’s proposed 400-900 policy series: E-400 Board of Education Governance (new Board Policy); 400.1 Board of Education Roles and Responsibilities (formerly Board Policy 1200-1.5); 400.2 Policies and Policy-Setting (formerly Board Policy 1200-1.3 and 1200-1.6); 400.3 Implementation of Board of Education Policy (formerly Board Policy 2050); 400.4 Budget Restrictions and Reductions (formerly Board Policy 1200-1.11); 400.5 Public Board of Education (formerly Board Policy 1200-1.9); 400.6 Involvement of School Advisory Councils, Library Advisory Commission and Hawaii State Student Council (formerly Board Policy 1200-1.7); 400.7 Relationship of Board of Education Members with Department and Public Library System Personnel (formerly Board Policy 1200-1.10); 400.8 Board of Education Student Member Selection (formerly Board Policy 2121); 1200-1.1 Establishment of the Board of Education; 1200-1.2 Authority Responsibility of the Board of Education; 1200-1.4 Effective Board Member Practices; 1200-1.8 Committees of the Board of Education; E-500 Department of Education (new Board Policy); 500.1 Organization of the Department (formerly Board Policy 1100-2); 500.2 Plan of Organization (formerly Board Policy 1100-4); 500.3 Employment of the Superintendent of Education (formerly Board Policies 1310-1, -2, and -3); 500.4 Duties and Responsibilities of the Superintendent (formerly Board Policy 1300-3); 500.5 Evaluation of the Superintendent of Education and the State Librarian (formerly Board Policy 1200-1-15); 500.6 Salaries of Subordinate Superintendents (formerly Board Policy 1310-4); 500.7 Temporary Assumptions of the Superintendent’s Office Due to Absence or Illness (formerly Board Policy 1300-5); 500.8 Accreditation of Schools (formerly Board Policy 2710); 500.9 Establishment of Complex Areas (formerly Board Policy 1500-9); 500.10 Functions of District Offices (formerly Board Policy 1500-10); 500.11 School Attendance Areas (formerly Board Policy 4150); 500.12 Geographic Exceptions to the Mandatory School Attendance Law (formerly Board Policy 4155); 500.13 Pre-School (new Board Policy); 500.14 Pre-Kindergarten and Kindergarten (formerly Board Policy 2404); 500.15 Community Schools Model (new Board Policy); 500.16 Middle Level Education (formerly Board Policy 2406); 500.17 High School Education (formerly Board Policy 2407); 500.18 Summer School Programs (formerly Board Policy 2410); 500.19 School Community Councils (formerly Board Policy 2411); 500.20 School Community Council Waivers and School Community Council Exceptions (formerly Board Policy 2412); 500.21 Student Information and Confidential Records (formerly Board Policy 4610); 500.22 School Visitations by Non-School Personnel (formerly Board Policy 1710-4); 500.23 Solicitations by Department Personnel and Students (formerly Board Policy 1710-5); 500.24 Opening and Closing Hours of School (formerly Board Policy 6640); 500.25 Establishment of Articulated School Complexes (formerly Board Policy 1300-6); 500.26 New Student Orientation (formerly Board Policy 4165); 500.27 Multi-Track Year-Round Education (formerly Board Policy 6705); 500.28 Application & Allocation of Financial Resources (formerly Board Policy 1110-3); 500.29 Solicitations by Non-Department Personnel (formerly Board Policy 1710-6); 1100-3 Department Authority and Responsibility; 1300-2 Establishment of the Office of the Superintendent ; 1100-5 Position Organization Charts ; 1300-4 Duties and Responsibilities of the Deputy Superintendent ; 2400 School Organization ; E-600 Libraries (new Board Policy); 600.1 Collection Development (formerly Board Policy 9201); 600.2 Hawaii State Public Library System Budgets (formerly Board Policy 9300); 600.3 Hawaii State Public Library System Safe Workplace (formerly Board Policy 9010); 600.4 Naming of Hawaii State Public Library Facilities (formerly Board Policy 9100); 600.5 Hawaii State Public Library System Internet Acceptable Use (formerly Board Policy 9200); E-700 Charter Schools (new Board Policy); 700.1 Board Appointment of Charter School Review Panel Members (formerly Board Policy 8300); 700.2 Charter Schools Appeals (formerly Board Policy 8100); E-800 Adult Schools (formerly Board Policy 2408); 800.1 Content Standards for Adult Community Schools (formerly Board Policy 2409); E-900  Legal Requirements, Implementation and Limitations (new Board Policy); 900.1 Department of Education Applicant and Employee Non-Discrimination (formerly Board Policy 1110-11); 900.2 Copyright (formerly Board Policy 2525); 900.3 Religion and Public Schools (formerly Board Policy 2230); 900.4 Gender Equity in Education (formerly Board Policy 1110-10); 900.5 Rights of Students Who Are Deaf, Hard of Hearing, or Deaf-Blind (formerly Board Policy 2205); 900.6 Student Rights and Due Process (formerly Board Policy 4050) 

C.         Superintendent’s Report

V.        *Public Testimony on Board Agenda Items    

VI.       Action Items

A.   Board Action on appointment of State Public Charter School Commission Commissioners: 

Catherine Payne

Karen Street

Roger Takabayashi

B.      Board Action on Audit Committee recommendation concerning amendment of the Department of Education’s Internal Audit Plan.

C.      Board Action on Audit Committee recommendation concerning Board Policy 201.1, Employee, Contractor, and Volunteer Ethics

D.      Board Action on Student Achievement Committee recommendation concerning Board Policy 104.1, High School Graduation Requirements and Commencement (formerly Board Policy 4540)

         Department of Education Memorandum regarding additional clarification of requirements

E.       Board Action on Student Achievement Committee recommendation concerning new Board Policy 101.7, School Climate and Discipline

F.       Board Action on Finance and Infrastructure Committee recommendations concerning the following policies in the Board’s proposed 400-900 policy series: 

E-400

Board of Education Governance (new Board Policy)

400.1

Board of Education Roles and Responsibilities (formerly Board Policy 1200-1.5)

 

400.2

Policies and Policy-Setting (formerly Board Policy 1200-1.3 and 1200-1.6)

 

400.3

Implementation of Board of Education Policy (formerly Board Policy 2050)

 

400.4

Budget Restrictions and Reductions (formerly Board Policy 1200-1.11)

 

400.5

Public Board of Education (formerly Board Policy 1200-1.9)

 

400.6

Involvement of School Advisory Councils, Library Advisory Commission and Hawaii State Student Council (formerly Board Policy 1200-1.7)

 

400.7

Relationship of Board of Education Members with Department and Public Library System Personnel (formerly Board Policy 1200-1.10)

 

400.8

Board of Education Student Member Selection (formerly Board Policy 2121)

 

1200-1.1

Establishment of the Board of Education

 

1200-1.2

Authority Responsibility of the Board of Education

 

1200-1.4

Effective Board Member Practices

 

1200-1.8

Committees of the Board of Education

 

E-500

Department of Education (new Board Policy)

 

500.1

Organization of the Department (formerly Board Policy 1100-2)

 

500.2

Plan of Organization (formerly Board Policy 1100-4)

 

500.3

Employment of the Superintendent of Education (formerly Board Policies 1310-1, -2, and -3)

 

500.4

Duties and Responsibilities of the Superintendent (formerly Board Policy 1300-3)

 

500.5

Evaluation of the Superintendent of Education and the State Librarian (formerly Board Policy 1200-1-15)

 

500.6

Salaries of Subordinate Superintendents (formerly Board Policy 1310-4)

 

500.7

Temporary Assumptions of the Superintendent’s Office Due to Absence or Illness (formerly Board Policy 1300-5)

 

500.8

Accreditation of Schools (formerly Board Policy 2710)

 

500.9

Establishment of Complex Areas (formerly Board Policy 1500-9)

 

500.10

Functions of District Offices (formerly Board Policy 1500-10)

 

500.11

School Attendance Areas (formerly Board Policy 4150)

 

500.12

Geographic Exceptions to the Mandatory School Attendance Law (formerly Board Policy 4155)

 

500.13

Pre-School (new Board Policy)

 

500.14

Pre-Kindergarten and Kindergarten (formerly Board Policy 2404)

 

500.15

Community Schools Model (new Board Policy)

 

500.16

Middle Level Education (formerly Board Policy 2406)

 

500.17

High School Education (formerly Board Policy 2407)

 

500.18

Summer School Programs (formerly Board Policy 2410)

 

500.19

School Community Councils (formerly Board Policy 2411)

 

500.20

School Community Council Waivers and School Community Council Exceptions (formerly Board Policy 2412)

 

500.21

Student Information and Confidential Records (formerly Board Policy 4610)

 

500.22

School Visitations by Non-School Personnel (formerly Board Policy 1710-4)

 

500.23

Solicitations by Department Personnel and Students (formerly Board Policy 1710-5)

 

500.24

Opening and Closing Hours of School (formerly Board Policy 6640)

 

500.25

Establishment of Articulated School Complexes (formerly Board Policy 1300-6)

 

500.26

New Student Orientation (formerly Board Policy 4165)

 

500.27

Multi-Track Year-Round Education (formerly Board Policy 6705)

 

500.28

Application & Allocation of Financial Resources (formerly Board Policy 1110-3)

 

500.29

Solicitations by Non-Department Personnel (formerly Board Policy 1710-6)

 

1100-3

Department Authority and Responsibility

 

1300-2

Establishment of the Office of the Superintendent

 

1100-5

Position Organization Charts

 

1300-4

Duties and Responsibilities of the Deputy Superintendent

 

2400

School Organization

 

E-600

Libraries (new Board Policy)

 

600.1

Collection Development (formerly Board Policy 9201)

 

600.2

Hawaii State Public Library System Budgets (formerly Board Policy 9300)

 

600.3

Hawaii State Public Library System Safe Workplace (formerly Board Policy 9010)

 

600.4

Naming of Hawaii State Public Library Facilities (formerly Board Policy 9100)

 

600.5

Hawaii State Public Library System Internet Acceptable Use (formerly Board Policy 9200)

 

E-700

Charter Schools (new Board Policy)

 

700.1

Board Appointment of Charter School Review Panel Members (formerly Board Policy 8300)

 

700.2

Charter Schools Appeals (formerly Board Policy 8100)

 

E-800

Adult Schools (formerly Board Policy 2408)

 

800.1

Content Standards for Adult Community Schools (formerly Board Policy 2409)

 

E-900

 Legal Requirements, Implementation and Limitations (new Board Policy)

 

900.1

Department of Education Applicant and Employee Non-Discrimination (formerly Board Policy 1110-11)

 

900.2

Copyright (formerly Board Policy 2525)

 

900.3

Religion and Public Schools (formerly Board Policy 2230)

 

900.4

Gender Equity in Education (formerly Board Policy 1110-10)

 

900.5

Rights of Students Who Are Deaf, Hard of Hearing, or Deaf-Blind (formerly Board Policy 2205)

 

900.6

Student Rights and Due Process (formerly Board Policy 4050)

 

 

       Department of Education memorandum regarding comments on Board policies in 400-900 policy series

G.    Board Action on the School Community Council (“SCC”) requests for exceptions to collective bargaining agreements, statutory waivers, and waivers of Board policy for School Year 2015-2016 for the following schools:

Baldwin High School

Kahului Elementary

Kamalii Elementary

Lihikai Elementary

Paia Elementary 

VII.      Executive Session

This portion of the meeting is a closed meeting under Section 92‑4 and Section 92‑5(a)(2) and (4), Hawaii Revised Statutes. 

A.       Board Action on appointment of Assistant Superintendent and Chief Information Officer, Office of Information Technology Services

B.      Update on Hawaii State Teachers Association contract, the Hawaii Government Employee Association contracts, and related Hawaii State Labor Board matters

VIII.     Adjournment

 

*Any interested person may submit data, views, or arguments in writing to the Board on any agenda item.  An individual or representative wishing to testify should register prior to the meeting.  Testimony must be related to an item that is on the agenda and such person shall be required to identify the agenda item to be addressed by the testimony. Each individual or representative of an organization is allotted four (4) minutes, or an amount of time otherwise designated by the Chairperson, to provide testimony to the Board.

In an effort to reduce costs and increase public access to meeting materials, the Board of Education (“BOE”) will no longer be providing copies of materials for distribution.  Instead, at each meeting there will be two (2) folders of materials for public review and, effective immediately, materials can be viewed online at www.hawaiiboe.net.  For those unable to print, the BOE Office will make copies of such materials at a cost of $0.25 per sheet.

Persons requiring special assistance or services, such as a sign language interpreter, should call 586-3334 at least three (3) business days before the meeting.

Chairperson Office Hour:  The Board Chairperson is available to meet with interested members of the public on matters related to the BOE and public education on the day of the meeting noted above from 4:30 p.m. to 5:30 p.m. at the BOE Office (1390 Miller Street, Room 404, Honolulu, Hawaii 96813), by appointment only.  If you would like to meet with the Board Chairperson, please call the BOE office at (808) 586-3334, no later than the day prior to the meeting date, for an appointment.  If this is not possible, please feel free to email your questions and comments directly to the Board Chairperson at BOE_Hawaii@notes.k12.hi.us.  Thank you.

                                                                                                  ______________________________________

                                                                                                      Donald Horner, Board Chairperson